How does the Prep My Day Agent integrate with existing systems?

Existing calendar, email, and document systems are connected via established interfaces and single sign-on. The Agent automatically consolidates this data and brings it together in a unified view. The processed information is made available as a daily briefing and via chat, so you can access it without switching systems.

For which roles is the Prep My Day Agent suitable?

The Agent is particularly well-suited for managers who regularly prepare for and conduct meetings and rely on consolidated information to do so. This includes, above all, roles involving frequent coordination, where users must manage multiple appointments and quickly access contextual information about participants, previous discussions, and documents.

What are the benefits of using the Agent in your daily work?

The Prep My Day Agent reduces preparation time, improves the information basis for discussions, and enables more efficient use of available time. At the same time, the consolidated presentation of relevant content ensures that your meetings run more smoothly and that you can make decisions based on reliable, up-to-date data.

Smart Meeting Preparation

Use structured, up-to-date briefings to prepare for meetings more efficiently and make more informed decisions—based on consolidated information from your existing systems.

Talk to our sales experts.

Developer interacting with a transparent glass display showing glowing digital code.

Challenge: Disorganized Information Before Meetings

Meetings are the key drivers of decision-making and coordination. In many organizations, however, they are held back by time-consuming preparations and fragmented information.

Time-Consuming Preparation

In many organizations, preparing for meetings takes more time than necessary. Those responsible laboriously search for information in calendars, email inboxes, and file repositories. This manual search reduces the time available for core tasks.

Scattered Context

Information about participants, past conversations, and documents is scattered across calendars, email, and storage systems, and is often missing precisely when it’s needed.

Risks of Unprepared Meetings

Important meetings begin without a complete overview, leading to less informed discussions. The quality of the interaction suffers.

No personalized briefings

There is often no automated mechanism that aggregates all context-relevant data on a daily basis and presents it as a personalized briefing.

Measurable Benefits: Greater Efficiency and Higher-Quality Discussions

The Prep My Day Agent significantly reduces the manual effort required for meeting preparation. At the same time, the quality of discussions improves because all participants have access to the same up-to-date information.

Significantly Shorter Preparation Time: The time spent on research is drastically reduced by switching from manual information searches to automated access via daily briefings.
Increased capacity: Managers can handle more meetings and contacts simultaneously.
Higher-quality meetings: Discussions are based on a complete context and lead to more informed decisions.
Stable knowledge base: Historical information is automatically taken into account, reducing reliance on individual knowledge.
Foundation for follow-up: Structured information creates the foundation for follow-ups and tracking actions.

Solution: Daily briefings and context-based chat queries

The Prep My Day Agent automatically generates a daily email listing all relevant appointments and supplements it with contextual information about participants, past interactions, and related documents. In addition, a chat feature is available that provides a complete overview of scheduled meetings for any given date.

The integration of calendars, email communication, and document sources creates a consistent, comprehensive view of all relevant information. The agent prioritizes content based on individual usage history, ensuring users receive the specific context that is crucial for their preparation.

Competitive Advantage: Better-Prepared Meetings and Greater Efficiency

By using the Prep My Day Agent, all relevant information is consolidated and available before a meeting. This reduces the need for last-minute research, improves the quality of conversations, and enables a more efficient use of available time.

Structured Daily Overview

All relevant appointments and information are centrally available.

Better Prepared for Meetings

Participant information and meeting history are available in advance.

Greater efficiency

Less time spent on preparation leaves more time for core tasks.

Consistent Information Base

All stakeholders have access to the same up-to-date information.

Foundation: Integration of existing systems and personalized context

The Prep My Day Agent is based on the integration of existing systems and consolidates information from calendars, emails, and document sources. Calendar, email, and document data are securely linked via established interfaces or OAuth connections and made available for daily use.